Job Description

Procurement & Contract Analyst

Grade: 4

Reporting to: Head of Procurement

Location: Swansea

 About us                                                                                                                                     

IQUW is a speciality (re)insurer at Lloyd’s (Syndicate 1856) underwriting a diverse range of Property, Commercial and Speciality (re)insurance products from Cargo and Marine to Political Violence, Terror and War. We combine data, intelligent automation, and human expertise to make smart decisions, fast.

ERS is the UK's largest specialist motor insurer with an A+ rating. We recognise that for some, motor insurance is more than just a must-have; it's a way of taking care of what stands at the heart of their passion or livelihood. For those people, standard insurance isn't enough. That's why we work exclusively with motor insurance brokers to help get under the skin of the most difficult insurance risks, helping build products to meet their customer’s needs.

 The role                                                                                                                                     

A key requirement of the Procurement Team is the ability to manage a variety of work requests - some on a recurring basis (renewals) and some new request (Procurement Requests). To do this we have a ‘Contract Pipeline’, where we keep an auditable record of relevant contract and supplier documents.  This is part of the end-to-end process of the procurement / contract lifecycle, which the role holder will have to learn and understand.

The role will develop as new ways of working are implemented, and will require both independent working (e.g., analysis and reporting) as well as collaborative working with colleagues (e.g. delivering outcomes across new contracts and renewals)

 Key responsibilities                                                                                                                                     

• Become a Subject Matter Expert (SME) of the new Contract Management Software Tool, through a mixture of structured training and online self-help training.
• Work with Head of Procurement to identify other potential users within the business.
• Manage the Procurement Request process.
• Maintain and manage the procurement contract database, ensuring all executed contracts are uploaded and workflows and trackers are set up and working.
• Support the due diligence process for onboarding new suppliers, liaising with suppliers and internal departments for their sign off and adding new suppliers to the Contract management Database.
• Maintain the renewal ‘flight path’ using the agreed toolset and liaising with relevant members of the team or other stakeholders to ensure timely execution of renewals.
• Manage the contractor process, liaising with other departments as required.

The above duties and responsibilities are not an exhaustive list, and you may be required to undertake any other reasonable duties compatible with your experience and competencies. This description may be varied from time to time to reflect changing business requirements.

Qualifications, skills and experience                                                                                                                                     

• Experienced user of Microsoft Office Products and preferably other CRM or similar systems
• Strong analytical skills with good financial acumen and attention to detail
• Knowledge of procurement processes
• Experience of working with cross functional teams.

 Desirable behavioural attributes                                                                                                                                     

• Effective Communication skills.
• Initiative & Change
• Driving & Delivering Results
• Planning & Organising

Additional Information

• A full job description can be seen here